Keep the creative vision connected to delivery.

Office, hospitality and retail fit-outs depend on more than a strong creative vision. Poor delivery, missed timelines and extra cost can undermine the finished space. Our proposed AI Project Coordinator helps your team keep approved designs, supplier commitments and site activity aligned, highlighting risks while people can still act.

Fit-out materials and project drawings being reviewed on an active site

Meet your proposed AI colleague

A clear role. Attention to detail.

An AI assistant given an ongoing job, working within agreed limits and bringing exceptions to the right person.

AI agent · Proposed role

Marco

Project Coordinator

Provisional portrait · AI-generated character

“I help office, hospitality and retail fit-out teams keep the creative vision in view, with earlier attention to delivery, timeline and cost risks.”

Specialism: Commercial fit-out and refurbishment for offices, hospitality and retail spaces.
Proposed strengths: Tracking design approvals, specification changes, procurement dates, supplier commitments and recorded dependencies across the fit-out programme.
Responsibilities: Identify overdue design approvals or conflicting records, show the related order or site activity, and prepare follow-ups that highlight recorded risks to the creative intent, programme and cost.
Works with: Design teams, project managers, commercial teams, suppliers and site teams delivering office, hospitality and retail fit-outs, using existing project, document and scheduling systems.
Reports to: The nominated project manager.
Success measures: Time spent preparing status updates, age of unresolved approvals and how early recorded delivery and cost risks are raised, measured against an agreed starting point.

Creative and technical decisions, spending, programme changes and contractual commitments stay with your authorised people. The pilot defines what the agent can read, prepare, update or send, and how its work is checked.

Illustrative workflow · Sample information

An office fit-out approval is holding up an order.

A proposed office fit-out pilot: a reception joinery finish awaits approval. Check the design approval tracker, supplier records and procurement dates to show what could affect the agreed design, installation timeline and cost. The same approach could support hospitality and retail fit-outs.

Outstanding decisionOffice reception joinery finish approval overdue

Recorded relationshipsApproved design · Supplier order · Installation date

StatusDesign, timeline and cost risks — team to confirm

01 · The agent checks

Identify the overdue finish approval and compare the approved design, supplier order and installation dates where those relationships are recorded.

02 · Your team receives

A focused list of blockers, owners and source records, with recorded timeline or cost risks and a draft follow-up. Unknown impacts are marked for confirmation.

03 · People decide

The project manager confirms the impact with the design and commercial teams. Authorised people decide on the finish, any extra cost and programme changes.

Benefits to test across office, hospitality and retail fit-outs: less time assembling status reports and earlier attention to issues that could compromise the creative vision, delay installation or add cost. Possible impacts remain clearly distinct from confirmed ones. This is illustrative, not a verified customer result.

Alongside your existing tools

Part of your team.
Not another system to manage.

Works with the software your team already uses. We agree the practical connections together — whether through approved emails, shared documents, exported records or an available connection.

What can be accessed or updated depends on your systems and the permissions you agree.

Your teamThe people in charge

Current softwareYour existing tools

AI agent
In the loop

Project recordsPlans, specs, orders

SuppliersQuotes, confirmations

From conversation to colleague

How we bring your agent
into the team.

One defined role. A focused onboarding phase. A careful introduction to the way you work.

Consult

We listen to your team and look at how the work happens, starting with one recurring problem.

Design

Together, we define the role, agree its limits and set the pilot scope, cost and measures of success.

Build

We develop and test the workflow with your team, checking the details and the exceptions.

Install

We bring your agent into the team with agreed access, human oversight and a review of its work.

An invitation to early clients

Start with one workflow.
Shape what comes next.

We’re inviting office, hospitality and retail fit-out teams to shape and test an agent around one live workflow — starting with the coordination gaps that put design intent, delivery timelines or cost at risk.

Pilot scope and price are agreed after consultation.